Can my Hawaii employer give me an electronic pay stub?

Only if you have authorised it in writing. The statute treats the printed, typewritten or handwritten record as the default and allows an electronically accessible record in lieu of it upon receipt of written authorization from the employee. Either version has to be retained by the employer for at least six years.

How often does Hawaii require wages to be paid?

At least twice during each calendar month on paydays designated in advance, with earned wages due within seven days after the end of each pay period. A majority of employees can vote by secret ballot to move to monthly pay, an election that is valid for two years and cannot be repeated more than once every two years.

What is the Hawaii minimum wage in 2026?

Sixteen dollars an hour from 1 January 2026, the second step of a schedule that reached fourteen dollars in 2024 and rises again to eighteen dollars on 1 January 2028. Tipped employees may be paid up to one dollar twenty five cents below that only where wages and tips together clear the minimum by at least seven dollars.

What can a Hawaii employer never deduct from my pay?

Six things, even with your written agreement: fines, cash shortages in a till two or more people use, breakage penalties, losses from cheques you were free to refuse, losses from faulty workmanship or damaged, lost or stolen property unless you wilfully disregarded the employer interest, and the cost of a medical examination the employer or the law required.

Why does my Hawaii employer keep pay records for six years?

Because the statute says so. Section 388-7 requires the employer to maintain and preserve a copy of each payday record, or its equivalent, for at least six years, whether the record is on paper or electronic. Most states settle for two or three years, so Hawaii asks employers to look back considerably further.

Pay stub requirements in Hawaii

Hawaii asks for the fullest wage statement in this batch and keeps it for the longest. Section 388-7 requires a legible printed, typewritten or handwritten record at every payday showing total gross compensation, the amount and purpose of each deduction, total net compensation, the date of payment and the pay period covered, and the employer must preserve a copy for at least six years. An electronic record may replace the paper one only on written authorization from the employee, and it too is kept six years. Wages are due at least twice a month and within seven days of the end of each pay period, and the minimum wage reached sixteen dollars an hour on 1 January 2026.

Pay stub required: Yes, gross, each deduction, net, date and period
Electronic delivery: Only with the employee written authorization
Minimum wage (2026): $16.00/hour from 1 January 2026
Pay frequency: At least twice a month, wages due within seven days

What Hawaii law requires

A full record at every payday, kept for six years
Every employer shall furnish each employee at every payday a legible printed, typewritten or handwritten record showing the employee total gross compensation, the amount and purpose of each deduction, total net compensation, the date of payment and the pay period covered, and shall maintain and preserve a copy of that record or its equivalent for at least six years.
Source
Going electronic needs the employee written authorization
In lieu of the printed, typewritten or handwritten record, and upon receipt of written authorization from the employee, the employer may provide an electronic record that the employee can access electronically. The six year retention duty follows the electronic record, so switching format shortens nothing.
Source
Written notice at hiring of rate, day, hour and place of payment
Employers must notify each employee in writing at the time of hiring of the rate of pay and of the day, hour and place of payment, must notify them in writing or by a posted notice of any change before it happens, and must provide policies on vacation and sick leave in writing or by posted notice.
Source
Paid twice a month, and settled within seven days
Every employer shall pay all wages due at least twice during each calendar month on regular paydays designated in advance, and the earned wages of all employees are due and payable within seven days after the end of each pay period. A majority of employees, or of a bargaining unit, may elect by secret ballot to be paid monthly instead, and that election stands for two years.
Source
Direct deposit is voluntary, and monthly paydays need permission
An employer may pay by direct deposit only where the employee has voluntarily authorised it in writing or by electronic signature. The director of labor and industrial relations may, on an application showing good and sufficient reasons, allow paydays less frequent than semimonthly provided the employee is paid in full at least once a calendar month, or allow wages to be paid within fifteen days of the end of the period rather than seven.
Source
A long list of deductions the employee cannot even agree to
No employer may deduct any part of earned compensation except where required by statute or court process or authorised in writing by the employee, and six categories may not be authorised at all: fines, cash shortages in a shared till, breakage penalties, losses from dishonoured cheques the employee had discretion to accept, losses from faulty workmanship or damaged or stolen property absent wilful disregard, and the cost of medical examinations required by the employer.
Source
Sixteen dollars from January 2026, eighteen from January 2028
Section 387-2 sets the minimum wage at sixteen dollars per hour beginning 1 January 2026 and eighteen dollars beginning 1 January 2028. The tip credit is narrow: an employer may pay up to one dollar twenty five cents below the applicable minimum wage only where the employee combined wages and tips come to at least seven dollars more than that minimum.
Source

What this generator calculates for Hawaii

State withholding for Hawaii is calculated from the 2026 figures the state publishes, and our test suite holds those figures against the state's own published calculation rather than against arithmetic of ours. Hawaii lets an employer pass HI Temporary Disability Insurance on to the employee. We do not calculate that, so the stub carries no line for it.

Frequently asked questions

Sources

Wage and hour law changes. Check the linked source before relying on any figure here, and treat this page as a starting point rather than legal advice.

Pay stub requirements in Hawaii

What Hawaii law requires

A full record at every payday, kept for six years

Going electronic needs the employee written authorization

Written notice at hiring of rate, day, hour and place of payment

Paid twice a month, and settled within seven days

Direct deposit is voluntary, and monthly paydays need permission

A long list of deductions the employee cannot even agree to

Sixteen dollars from January 2026, eighteen from January 2028