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PayStub

Pay stub requirements in Kansas

Kansas builds its notice rules around the word request. Under 44-320 an employer must tell an employee the rate of pay and the day and place of payment, must disclose changes and benefit policies, and must furnish an itemized statement of deductions, but every one of those duties is triggered by the employee asking rather than by payday arriving. Where Kansas does legislate in detail is the method of payment: an employer moving its payroll onto direct deposit or payroll cards has to give thirty days notice and either hold employee forums or distribute educational material first, and a payroll card must allow at least one free withdrawal of the full net wages each pay period.

Pay stub required
Only on request, and only the deductions
Electronic delivery
Not addressed; payroll cards are regulated in detail
Minimum wage (2026)
$7.25/hour, and only where the federal act does not reach
Pay frequency
At least once each calendar month

What Kansas law requires

  • The statement of deductions is owed on request

    Section 44-320 obliges each employer to furnish each employee, upon request by that employee, with an itemized statement of deductions made from wages under 44-319 for each pay period in which deductions are made. Nothing in the section requires the employer to volunteer that statement on payday, and nothing requires it to show gross pay, hours or net pay.

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  • Rate, payday and benefit policies are also request driven

    On request an employer must notify the employee in writing of the rate of pay and of the day and place of payment, must give notice of any change in those arrangements before it takes effect, and must make available its employment practices and policies on vacation pay, sick leave and other benefits that bear directly on wages payable. A posted notice satisfies the last two duties.

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  • Payment at least monthly, with the period ending within fifteen days

    Every employer shall pay all wages due at least once during each calendar month on regular paydays designated in advance. The end of the pay period for which payment is made on a regular payday must be no more than fifteen days before that payday, unless a variance is authorised by state or federal law.

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  • Going cashless takes thirty days notice and an education session

    Not less than thirty days before implementing a payroll programme that uses only electronic transfer or payroll cards, an employer must either hold one or more employee forums on how the programme works or distribute educational information about direct deposits and payroll cards. An employer paying solely by electronic transfer must also offer a default alternative for employees who never designate an account.

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  • A payroll card must give one free withdrawal of the whole net wage

    An employer using payroll cards must allow at least one means of fund access withdrawal per pay period at no cost to the employee, for an amount up to and including the total net wages as stated on the earnings statement. Initiation, loading and participation fees are prohibited, with the single exception of the cost of replacing a lost, stolen or damaged card.

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  • Deductions need a legal basis or a signed authorization

    No employer may withhold, deduct or divert any part of wages unless required or empowered by state or federal law, unless the deduction is for medical care with no financial benefit to the employer and openly recorded, unless the employee has signed an authorization for a lawful purpose accruing to their benefit, or unless the deduction is an automatic retirement plan contribution. Amounts withheld may not take pay below the applicable minimum wage.

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  • The state rate is $7.25, and it steps aside for the federal act

    Kansas sets a minimum of seven dollars twenty five cents an hour on and after 1 January 2010, with a cash wage of at least two dollars thirteen cents for employees receiving tips. The section then says that its provisions do not apply to any employer or employee covered by the federal Fair Labor Standards Act, which leaves the state rate governing only the employers the federal act misses.

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What this generator calculates for Kansas

State withholding for Kansas is calculated from the 2026 figures the state publishes, and our test suite holds those figures against the state's own published calculation rather than against arithmetic of ours.

Frequently asked questions

Sources

Wage and hour law changes. Check the linked source before relying on any figure here, and treat this page as a starting point rather than legal advice.

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