Pay stub requirements in Kansas
Calculated
Kansas builds its notice rules around the word request. Under 44-320 an employer must tell an employee the rate of pay and the day and place of payment, must disclose changes and benefit policies, and must furnish an itemized statement of deductions, but every one of those duties is triggered by the employee asking rather than by payday arriving. Where Kansas does legislate in detail is the method of payment: an employer moving its payroll onto direct deposit or payroll cards has to give thirty days notice and either hold employee forums or distribute educational material first, and a payroll card must allow at least one free withdrawal of the full net wages each pay period.
- Pay stub required
- Only on request, and only the deductions
- Electronic delivery
- Not addressed; payroll cards are regulated in detail
- Minimum wage 2026
- $7.25/hour, and only where the federal act does not reach
- Pay frequency
- At least once each calendar month
01 — The law
What Kansas law requires
The statement of deductions is owed on request
Section 44-320 obliges each employer to furnish each employee, upon request by that employee, with an itemized statement of deductions made from wages under 44-319 for each pay period in which deductions are made. Nothing in the section requires the employer to volunteer that statement on payday, and nothing requires it to show gross pay, hours or net pay.
Kansas Statutes 44-320 - Notification to employees →Rate, payday and benefit policies are also request driven
On request an employer must notify the employee in writing of the rate of pay and of the day and place of payment, must give notice of any change in those arrangements before it takes effect, and must make available its employment practices and policies on vacation pay, sick leave and other benefits that bear directly on wages payable. A posted notice satisfies the last two duties.
Kansas Statutes 44-320 - Notification to employees →Payment at least monthly, with the period ending within fifteen days
Every employer shall pay all wages due at least once during each calendar month on regular paydays designated in advance. The end of the pay period for which payment is made on a regular payday must be no more than fifteen days before that payday, unless a variance is authorised by state or federal law.
Kansas Statutes 44-314 - Pay periods, payment methods →Going cashless takes thirty days notice and an education session
Not less than thirty days before implementing a payroll programme that uses only electronic transfer or payroll cards, an employer must either hold one or more employee forums on how the programme works or distribute educational information about direct deposits and payroll cards. An employer paying solely by electronic transfer must also offer a default alternative for employees who never designate an account.
Kansas Statutes 44-314 - Pay periods, payment methods →A payroll card must give one free withdrawal of the whole net wage
An employer using payroll cards must allow at least one means of fund access withdrawal per pay period at no cost to the employee, for an amount up to and including the total net wages as stated on the earnings statement. Initiation, loading and participation fees are prohibited, with the single exception of the cost of replacing a lost, stolen or damaged card.
Kansas Statutes 44-314 - Pay periods, payment methods →Deductions need a legal basis or a signed authorization
No employer may withhold, deduct or divert any part of wages unless required or empowered by state or federal law, unless the deduction is for medical care with no financial benefit to the employer and openly recorded, unless the employee has signed an authorization for a lawful purpose accruing to their benefit, or unless the deduction is an automatic retirement plan contribution. Amounts withheld may not take pay below the applicable minimum wage.
Kansas Statutes 44-319 - Withholding of wages, deductions from wages →The state rate is $7.25, and it steps aside for the federal act
Kansas sets a minimum of seven dollars twenty five cents an hour on and after 1 January 2010, with a cash wage of at least two dollars thirteen cents for employees receiving tips. The section then says that its provisions do not apply to any employer or employee covered by the federal Fair Labor Standards Act, which leaves the state rate governing only the employers the federal act misses.
Kansas Statutes 44-1203 - Minimum wage, computation, applicability →
02 — Local rates
Local rates above the Kansas minimum
No city or county rate above the Kansas minimum is listed here. Where one exists it is set by a local ordinance, so an employer in a city with its own should check that ordinance before relying on the state figure.
03 — What we calculate
What this generator calculates for Kansas
| Withholding line | Source | Status |
|---|---|---|
| Federal income tax | irs.gov | Calculated |
| Social Security | ssa.gov | Calculated |
| Medicare | ssa.gov | Calculated |
| KS state income tax | ksrevenue.gov | Calculated |
State withholding for Kansas is calculated from the 2026 figures the state publishes, and our test suite holds those figures against the state's own published calculation rather than against arithmetic of ours.
See the Kansas withholding tables and work out take-home pay →04 — Questions
Frequently asked questions
- Does Kansas require an employer to hand out pay stubs?
- Not automatically. Section 44-320 makes the itemized statement of deductions something an employee asks for, pay period by pay period, rather than something that arrives with the payment. Employers commonly issue full stubs anyway, but the statutory floor is a deductions list produced on request.
- What can I make my Kansas employer tell me about my pay?
- On request, the rate of pay and the day and place of payment in writing, advance notice of any change to those arrangements, the employment policies on vacation pay, sick leave and other benefits that affect wages payable, and an itemized statement of the deductions made in each pay period where deductions were taken.
- How often does Kansas require wages to be paid?
- At least once during each calendar month, on regular paydays designated in advance by the employer. The pay period being settled may not have ended more than fifteen days before that payday unless another state or federal law authorises a longer gap, which keeps a monthly schedule from drifting.
- Can my Kansas employer pay me only by payroll card?
- It can, but the card has to be usable for free. You must get at least one means of withdrawal per pay period, at no cost, for up to the full net wages shown on your earnings statement, and the employer may not charge initiation, loading or participation fees. Only the cost of replacing a lost or damaged card may be passed on.
- Why does the Kansas minimum wage rarely come up?
- Because the statute excludes anyone covered by the federal Fair Labor Standards Act. The state figure of seven dollars twenty five cents an hour, and the two dollars thirteen cents cash wage for tipped staff, therefore bind only the employers the federal act does not reach, and both numbers match the federal ones anyway.
Sources
- Kansas Statutes 44-320 - Notification to employees
- Kansas Statutes 44-314 - Pay periods, payment methods
- Kansas Statutes 44-319 - Withholding of wages, deductions from wages
- Kansas Statutes 44-1203 - Minimum wage, computation, applicability
Wage and hour law changes. Check the linked source before relying on any figure here, and treat this page as a starting point rather than legal advice.